Scope of application
This data protection declaration informs users about the type, scope and purpose of the collection and use of personal data by the responsible provider NEOCOSMO GmbH, Science Park 2, 66123 Saarbrücken, +49 681 3096 4200 on this website (hereinafter referred to as “offer”).

Definitions
This data protection declaration is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used.

We use the following terms, among others, in this privacy policy:

Personal data (Art. 4 No. 1 GDPR)
Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Processing (Art. 4 No. 2 GDPR)
Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Controller or controller responsible for the processing (Art. 4 No. 7 GDPR)
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

Third party (Art. 4 No. 10 GDPR)
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

Consent (Art. 4 No. 11 GDPR)
Consent is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

I. Controller within the meaning of Art. 4 No. 7 GDPR:

The controller within the meaning of the GDPR and other provisions of a data protection nature is

NEOCOSMO GmbH
Science Park 2
66123 Saarbrücken
Phone: +49 681 3096 4200

A detailed provider identification can be found in the imprint.

II. data protection officer

If you have any questions about this privacy policy, please contact our data protection officer:
NEOCOSMO GmbH Attn: Data Protection Officer
Science Park 2
66123 Saarbrücken
E-mail: datenschutz@neocosmo.de

III Collection of data

When you visit our website, different types of data are processed. A distinction can be made between informational use only and the use of special functions of our website.

a. Collection of (personal) data when using the website for information purposes only

We would like to point out that no personal data is collected when using our website for purely informational purposes, for which no login, registration or other transmission of information is necessary. This does not apply to data transmitted by your browser to enable you to visit the website. Our web server temporarily stores every access locally in a log file.

The following data is recorded:

– IP address
– Date and time of access
– Name and URL of the retrieved file
– Amount of data transferred
– Message as to whether the retrieval was successful
– Identification data of the browser and operating system used
– Website (URL) from which the access was made
– Time zone difference to Greenwich Mean Time (GMT)
– Content of the request (specific page)
– Access status / HTTP status code

This data is processed for the purpose of enabling the use of the website (connection establishment) and for the purpose of system security, problem diagnosis and technical administration of the network infrastructure. The IP address is only analyzed in the event of attacks on the network infrastructure or for other data and information security reasons.

b. Collection of personal data when using special functions of our website

In addition to the purely informational use of the website, we offer special services for which certain personal data is processed.

If you are asked to provide personal information on our website, this information is voluntary. It is used to provide you with the requested information and services as part of your inquiries and to maintain the relationship with interested parties and customers. If you do not provide this data, we will unfortunately not be able to provide you with the services we offer, as we will not be able to process your request.

Your data will be treated in accordance with the statutory provisions, in particular for the purposes for which you have voluntarily provided it to us. We will only process your data beyond these purposes if you have consented to this or if we are permitted to do so by law.

– Contact form/ Email

Due to legal regulations, the website of NEOCOSMO GmbH contains information that enables quick electronic contact and direct communication with us.

If you contact us by e-mail or via a contact form, the personal data you provide will be stored automatically. Such personal data transmitted to us on a voluntary basis will be stored for the purpose of processing your request or contacting you.

These forms and the entire site are protected by Chaptcha.

– Access to web sessions, documents and whitepapers

If you would like to participate in one of our web sessions, access a recorded web session, download a white paper or other downloadable documents, you will need to register and provide us with a few personal details. Your personal data will only be used for the stated purpose unless you have given us further consent.

The collection of your data in this context is based on our legitimate interest in knowing to whom we pass on our knowledge and expertise in products and services.

– Consent Manager

We have integrated the consent management tool “consentmanager” (www.consentmanager.net) from consentmanager AB (Håltgelvågen 1b, 72348 Västerås, Sweden, mail@consentmanager.net) on our website in order to obtain consent for data processing or the use of cookies or comparable functions. With the help of “consentmanager”, you have the option of giving or refusing your consent for certain functionalities of our website, e.g. for the purpose of integrating external elements, integrating streaming content, statistical analysis, reach measurement and personalized advertising. You can use “consentmanager” to give or refuse your consent for all functions or give your consent for individual purposes or individual functions. You can also change the settings you have made at a later date. The purpose of integrating “consentmanager” is to allow the users of our website to decide on the aforementioned matters and to offer the option of changing settings already made during the further use of our website. In the course of using “consentmanager”, personal data and information about the end devices used (IP address, language, browser, etc.) are processed and sent to consentmanager AB. The information about the settings you have made is also stored on your end device.In the course of using “consentmanager”, personal data and information about the end devices used (IP address, language, browser, etc.) are processed and sent to consentmanager AB. The information about the settings you have made is also stored on your device.

The legal basis for the processing is Art. 6 para. 1 sentence 1 lit. c) GDPR in conjunction with Art. 7 para. 1 GDPR. Art. 7 para. 1 GDPR, insofar as the processing serves to fulfil the legally standardized obligations to provide evidence for the granting of consent. Otherwise, Art. 6 para. 1 sentence 1 lit. f) GDPR is the relevant legal basis. Our legitimate interests in the processing lie in the storage of user settings and preferences in relation to the use of cookies and the evaluation of consent rates. Consent is requested again no later than twenty-four months after the user settings have been made. The user settings made will then be stored again for this period, unless you delete the information about your user settings in the terminal device capacities provided for this purpose yourself beforehand.

You can object to the processing insofar as the processing is based on Art. 6 para. 1 sentence 1 lit. f) GDPR. You have the right to object on grounds relating to your particular situation. To object, please send an email to mail@consentmanager.net.

IV. Newsletter

You have the option of subscribing to our newsletter.

The data collection in the context of the newsletter dispatch is based on your voluntary consent in accordance with Art. 6 para. 1 lit. a GDPR. You give us this consent as part of a double opt-in procedure and can revoke it at any time for the future.

To subscribe to our newsletter, you must enter your email address in our newsletter form and send the form by clicking on the “Send” button. We will send you a confirmation e-mail after the data has been transmitted. In this e-mail you will find a button that you must click to finalize the newsletter subscription (double opt-in).

In order to be able to send you a personalized newsletter with content tailored to your interests, we would be pleased to receive further voluntary information about you.

Withdrawal of consent: Of course, you have the option of unsubscribing from our newsletters at any time and withdrawing your consent for the future. You can do this either by clicking on the corresponding button within the newsletter or by sending an e-mail to the following address: welcome@neocosmo.de

V. Integration of services from external providers

Individual pages of our website incorporate third-party content. In these cases, your IP address is also recognized by the third-party provider in order to be able to provide you with the content. These third parties therefore receive personal data from you, whereby processing of this data outside the EU cannot be ruled out.

The transfer of personal data is independent of whether you have a user account with the third-party provider and whether you are logged in at the same time. However, if you have a user account and are logged in, it can be assumed that the data will be assigned to your user account. To prevent this, you should log out of the third-party provider.

You have the option of preventing the execution of scripts from these providers by installing a corresponding plug-in in your browser (e.g. NoScript in a Mozilla Firefox browser). However, this may restrict the functions of the website.

Below you will find an overview of our external providers integrated into the offer presented here:

– Google Inc, Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”)

We use Java Script from Google to integrate map material with Google Maps APIs. Further information can be found in Google’s privacy policy: https://www.google.com/policies/privacy/

– YouTube, LLC 901 Cherry Ave, San Bruno, CA 94066, USA (hereinafter referred to as “YouTube”)

We use Java script from YouTube to embed YouTube videos on our website. As YouTube belongs to the Google Group, we also refer you to Google’s privacy policy for further information: https://policies.google.com/privacy;

– Vimeo, LLC 901 Cherry Ave, San Bruno, CA 94066, USA (hereinafter referred to as “Vimeo”)

We use components from the provider Vimeo on our website. Vimeo is a service of Vimeo LCC, 555 West 18th Street, New York, New York 10011, USA. Each time you access our website, which is equipped with such a component, this component causes the browser you are using to download a corresponding representation of the Vimeo component. If you visit our website while you are logged in to Vimeo, Vimeo recognizes which specific page you are visiting through the information collected by the component and assigns this information to your personal Vimeo account. For example, if you click on the “Play” button or make comments, this information is transmitted to your personal user account at Vimeo and stored there. In addition, the information that you have visited our site will be passed on to Vimeo. This happens regardless of whether you click on the component/post comments or not.

If you want to prevent this transmission and storage of data about you and your behavior on our website by Vimeo, you must log out of Vimeo before you visit our site. Vimeo’s privacy policy provides more detailed information on this, in particular on the collection and use of data by Vimeo: https://vimeo.com/privacy

– Meta Platforms Ireland Inc, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland

We use several logos of the social network facebook.com and Instagram, which are operated by “Meta Platforms Ireland Inc.”. You can recognize these plugins either by one of the Facebook logos (letter “f” from Facebook, button “Like” or button “Send”), the Instagram logo or by the fact that links are marked with the word “Facebook”, ‘Instagram’ or “FB”. Further information can be found in Facebook’s privacy policy https://de-de.facebook.com/policy.php;

– LinkedIn, LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

This website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Further information can be found in LinkedIn’s privacy policy at www.linkedin.com/legal/privacy-policy;

– Twitter, Twitter Inc, Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA

We use several plugins of the social network twitter.com, which is operated by Twitter Inc, Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA (“Twitter”). You can recognize these plugins either by one of the Twitter logos (letter “t” or image of a bird) or by the fact that this plugin is marked with the word ‘Twitter’ or “Twitter”. Further information can be found in Twitter’s privacy policy at https://twitter.com/en/privacy;

– XING, XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

We use the functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Further information can be found in Xing’s privacy policy https://privacy.xing.com/en/privacy-policy;

– Mailchimp / Rocket Science Group, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA (hereinafter referred to as “Rocket Science Group”)

For the purpose of direct marketing, we use the “MailChimp” tool from the Rocket Science Group. Your e-mail address, as well as the other data you voluntarily provide to us, will be stored on Rocket Science Group servers in the USA.

Further information can be found in MailChimp’s privacy policy: mailchimp.com/legal/privacy/

VI Web analysis services

– Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”). Google Analytics uses so-called “cookies”. Cookies are text files that are stored on your computer and enable your use of the website to be analyzed. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

However, if IP anonymization is activated on this website, your IP address will first be truncated by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data. To do this, click on the following link and install the add-on to deactivate Google Analytics for your browser: tools.google.com/dlpage/gaoptout. The tracking code of our website is used with an extension so that the IP addresses are further processed in abbreviated form. This means that direct personal identification can be ruled out.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Further information can be found in Google’s privacy policy: https://www.google.com/policies/privacy/, an overview of the protection and security of your data: https://support.google.com/analytics/answer/6004245?hl=de, and the Google Analytics terms and conditions: https://marketingplatform.google.com/about/analytics/terms/us/.

– MailChimp

Within the newsletters that are sent with the MailChimp tool, the recipient behavior is analyzed using so-called “web beacons”. This makes it possible to track when the email was read and which links were clicked on.

Further information can be found in the privacy policy of the Rocket Science Group regarding the MailChimp tool: https://mailchimp.com/legal/privacy/.

VII Specific information on our online presence in social media

NEOCOSMO maintains several online presences within social networks and platforms, such as Facebook, Instagram, Twitter, youtube, Xing and LinkedIn, in order to have the opportunity to communicate with active users there and to inform them about our service portfolio. NEOCOSMO uses the technical platforms and services offered by the operators for this purpose. In social networks and on other external platforms, the respective operators’ own data protection provisions apply, even if we disseminate information and maintain a presence there.

We would like to point out that you use the services of the social networks and platforms offered here and their functions on your own responsibility. This applies in particular to the use of interactive functions (e.g. commenting, sharing, rating, etc.). The data collected about you in this context is processed by the operators of the platforms and may be transferred to countries outside the European Union. The respective privacy policies describe in general terms what information the operators receive and how it is used. On the individual platforms, you will also find information on how to contact the operators and on the settings options for advertisements.

– on Facebook: www.facebook.com/about/privacy

– on Google: www.google.com/intl/de/policies/privacy

– on Twitter: twitter.com/privacy

– on Xing: www.xing.com/privacy

– on youtube: www.youtube.com/t/privacy_at_youtube

– on LinkedIn: www.linkedin.com/static

– for Instagram: https://help.instagram.com/519522125107875

The way in which the operators of the social networks use the data from visits to the respective pages for their own purposes, the extent to which activities on the pages are assigned to individual users, how long this data is stored and whether data from a visit to the respective page is passed on to third parties is not conclusively and clearly stated by the operators and is not known to us.

VIII Cookies

We would also like to inform you that cookies are stored on your computer when you use our website.

Cookies are small text files that are stored locally in the cache of your internet browser on your computer or mobile device. The information stored in the cookies is used to automatically recognize you on your next visit to our websites and to make our offer more user-friendly for you, for example to make navigation easier for you. For example, the cookie records which language you have selected so that you can remain in the respective language version of the pages. The cookies on our websites do not collect any personal data.

You have the option of setting your browser to reject cookies or to inform you before they are saved. How exactly this works can be found in the manufacturer’s instructions for the respective browser type. However, if you do not accept cookies, this may restrict the functionality of our website. Cookies may also be used on linked pages without us being able to inform you in advance.

Please note that if you delete cookies, e.g. by using appropriate browser add-ons, any opt-out cookies installed will also be deleted.

Any other data details are not linked to the information stored in the cookies. The data is stored separately.

Depending on the configuration, different types and scope of cookies are used on websites. These cookies can be divided into the following categories:

Strictly necessary cookies (type 1)

These cookies are absolutely necessary for the website and its functions to work properly. Without these cookies, services such as the possibility of personalization (if used) cannot be provided.

Functionality cookies (type 2)

These cookies make it possible to improve the convenience and performance of websites and provide various functions. For example, language settings can be saved in function cookies (if used).

Performance cookies (type 3)

These cookies collect information about how users use websites. For example, performance cookies help to identify particularly popular areas of a website. In general, the information collected with these cookies is not personal.

Third-party cookies (type 4)

These cookies are set by third parties, e.g. social networks. They are primarily used to share content via social media channels with the help of application-related social plugins.

The following cookies are currently used on this website:

IX. Rights of the data subject

Within the framework of the respective regulations (Articles 15 to 21 of the GDPR), you have various rights regarding the processing of your personal data: Right of access, right to rectification, right to erasure, right to restriction of processing and the right to data portability. There are restrictions on the right of access and erasure, for example in accordance with Sections 34 and 35 BDSG.

You also have the right to object to the processing of your personal data for direct marketing purposes. If we process your data to protect legitimate interests, you can object to this processing if there are reasons arising from your particular situation that speak against data processing.

You also have the right not to be subject to an exclusively automated decision in individual cases. You also have the right to lodge a complaint with a competent data protection supervisory authority.

If you have given us your consent to process personal data for specific purposes, you can withdraw your consent at any time with effect for the future.

If you, as the data subject, wish to exercise one of these rights, you can contact the offices named under I. or II. at any time.

X. Right to information and right to object

You can request information about your personal data processed by us. Under certain conditions, you can also request that your data be corrected (if it is not (or no longer) accurate), supplemented or deleted.

Furthermore, you have the right to withdraw your consent to the use of data, if you have given such consent, in part or in full for the future.

Please address any concerns to:

NEOCOSMO GmbH
Subject/For the attention of the Data Protection Officer
Science Park 2
66123 Saarbrücken
E-mail: datenschutz@neocosmo.de

In order to prevent unauthorized access or even misuse, it may be necessary for us to contact you directly to verify your request.

XI. Deletion and blocking of personal data

In principle, we delete your data as soon as it is no longer required for the above-mentioned purposes, unless temporary storage is still necessary. For example, we store your data due to legal obligations to provide evidence and retain data, which arise from the German Commercial Code and the German Fiscal Code, among others. The storage periods are up to ten full years.

We also store your data for the period in which claims can be asserted against our company (statutory limitation period of three or up to thirty years).

XII. Data security

We use various measures for data security that are adapted to the current state of the art. These serve in particular to protect your personal data. However, we would like to point out that data transmission over the Internet (e.g. e-mail communication) is subject to security vulnerabilities and cannot be completely protected against access by third parties. For particularly sensitive information, we therefore recommend using alternative methods, e.g. encrypted communication or by post.

Changes to the privacy policy

In the course of the ongoing development of the Internet and changing data protection law, it is necessary to adapt this data protection declaration to the changing circumstances. Significant changes will be announced on this page in good time.

Last change / current version: August 2024